LEADERSHIP TOOLS

 

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Organizational Responsibilities

As an officially recognized division of the Alabama Counseling Association (ALCA), ALGBTICAL is granted the rights and privileges afforded any representative unit of the Alabama Counseling Association.  As such, ALGBTICAL has the official endorsement and support of the ALCA executive organization.

 

ALGBTICAL is given the right to be an official member of the ALCA Executive Council with speaking and voting privileges at all official business meetings of the Alabama Counseling Association and to represent ALCA to external constituents.

 

Along with these honors come certain responsibilities.

 

ALGBTICAL is expected to have an official presence and active participation at all ALCA Executive Council meetings. Representation at all ALCA meetings and events is crucial.

 

ALGBTICAL expected to plan, host and sponsor various meetings and activities for the benefit of its members.  Additionally, they are expected to participate in statewide conferences, workshops, meetings, and events sponsored by ALCA.

 

ALGBTICAL expected to publish a regular newsletter to demonstrate a professional presence, to announce upcoming activities, and to provide relevant information.  Additionally, they are expected to submit material to the ALCA Newsletter and ALCA Journal.

 

ALGBTICAL expected to keep the Executive Council updated as to their activities and to report to state leaders as to their ongoing desires and concerns.  Chapters and Divisions are charged with the responsibility of insuring that ALCA is responsive to the needs of their members.

 


Organizational Resources


ALCA Leadership Handbook
ALGBTICAL Tentative Calendar of Events
Alabama Counseling Association
American Counseling Association
Assn of Lesbian Gay Bisexual & Transgender Issues in Counseling

To be effective in leading a division, certain administrative tools and operational resources are necessary. Customarily, the past officers will pass down to the newly elected officers assorted files, reports and organizational materials that are helpful in maintaining continuity from year to year.

 

Among the relevant reports that are filed from previous years are strategic plans, annual reports, financial reports, membership reports, program reports, calendars of events, and minutes of business meetings.

 

Each ALCA Division should maintain an updated copy of its official bylaws, accompanied by its mission and goals statement, and values and vision statement.

 

Each ALCA Division should have an organizational chart or diagram explaining the structure of the organization. Written descriptions of the duties and responsibilities of each officer and committee should be available.

 

Each ALCA Division should maintain an updated list of its current members, including accurate identifying data and contact information. Ongoing communication with the members of the organization is vital and can be managed effectively with the use of a good membership list.

 

Each ALCA Division should annually generate an updated directory of its officers and committee chairs.  Additionally, an available copy of the directory of the ALCA Executive Council members would be very helpful.

 

Each ALCA Division should annually develop its strategic plan, including organizational objectives, budget, and calendar of events.  At the end of each year, an annual report should be written to document the accomplishments and activities of the organization.

 

Each ALCA Division should have previous years’ copies of its newsletters and brochures and promotional materials from its activities and events. Generally, an historian is appointed to manage archival material, which might also include photographs and other mementos.

 

Each ALCA Division should have helpful resource materials available for planning purposes. Among the most useful tools are such items as the ALCA bylaws and the current ALCA calendar of events. It will be necessary to have a list of the various deadlines associated with newsletter submissions, program proposals, award nominations, and officer nominations and elections.  Most organizations find it helpful to have a copy of the book, Robert’s Rules of Order to assist with parliamentary procedure.
 


Presidential Duties

The ALGBTICAL President shall preside at all meeting of the division, and shall chair and preside at all meeting of the executive board.  The President shall perform the duties customary to that office and such additional duties as directed by the executive board.  The President is the voting member of the ALCA executive council.

 

The President is the official leader and representative of the ALGBTICAL organization.  The President is the chief administrator of the organization and oversees all of its operations and activities.  The President represents the goals and philosophies of the organization to the ALCA Executive Council and to the public at large.

 

The ALGBTICAL President is expected to attend all ALCA Executive Council meetings.  The President serves as spokesperson for the organization.  The President serves as liaison to the ALCA Executive Council. The President is responsible for making official decisions and casting official votes on behalf of the division members.

 

The ALGBTICAL President is expected to make regular reports to the members regarding the activities of the ALCA Executive Council and to solicit feedback from the members on issues under discussion. The President should insure that information is accurately transmitted between the Executive Council and ALGBTICAL.

 

The ALGBTICAL President is expected to preside at the various business meetings of his or her organization.  The President is empowered to make committee appointments on behalf of the division members.

 

The ALGBTICAL President is expected to possess the requisite attitude and disposition of a leader. In addition to effective managerial abilities, the President should possess strong interpersonal and attending skills, well-developed problem-solving and critical thinking skills, and excellent team building skills. The President should be a good listener and open to communication from the members.

 

The ALGBTICAL President is expected to facilitate an open and affirming environment for all members of the division and to make deliberate efforts to encourage and insure participation and involvement of all members. The President is expected to oversee the planning of various programs, events, and activities presented for the benefit of the members. The President is expected to provide opportunities for leadership development among the members of the organization.

 

The ALGBTICAL President should submit requested reports to ALCA Officers or Chairpersons in a timely manner.

 

The President is responsible for insuring the official involvement of his or her organization in such large-scale ALCA activities as the program selection process of the annual conference, the state awards review process, and the nominations and elections of state officers.

 

The ALGBTICAL President should address the developmental needs of the members of the organization by ensuring adequate representation of relevant content sessions at state conferences and other professional workshops. In pursuit of this objective, the President should encourage members to actively participate in ALCA state conferences as trainers, facilitators, and program presenters.  The President should urge members to plan presentations, submit proposals, and conduct seminars that specifically address the relevant professional concerns of the organization.

 

The ALGBTICAL President should submit articles, commentary, and other relevant material to the division newsletter, to the ALCA Newsletter, and, as appropriate, to the ALCA Journal. Additionally, the President should encourage members to submit material to these publications.

 

About ALGBTICAL

Overview of ALGBTICAL

Mission of ALGBTICAL

ALGBTICAL Membership

ALGBTICAL Officers

 


President Elect Duties

 

The ALGBTICAL President-Elect shall perform all duties of the President in the absence or incapacity of the President. 

 

The President-Elect is responsible for activities associated with the ALCA annual conference, including program proposal submissions, social events, and other activities as designated by the executive board.

 

The President-Elect typically assists with occasional division events throughout the year, including community events, social events, and other projects.

 

If a committee or committees are formed to do these functions, the President-elect shall chair such committee(s).

 

For orientation and grooming purposes, the President-Elect may choose to serve as a member on any committee, including the Awards Committee, the Workshop Committee, or the Public Relations/Communication Committee.

 

History of ALGBTICAL
ALGBTICAL Activities

ALGBTICAL Announcements

ALGBTICAL Meetings

 


Past President Duties

 

The ALGBTICAL Immediate Past President shall perform the duties of the President in the absence of both the President and President-Elect. 

 

The immediate past president shall chair the nominations and elections committee, as well as the strategic planning committee of the division.

 

The Past President may assist with activities associated with the ALCA annual conference, including program proposal submissions, social events, and other activities as designated by the executive board.

 

The President-Elect typically assists with occasional division events throughout the year, including community events, social events, and other projects.

 

Additionally, the President-Elect may choose to serve as a member on any committee, including the Awards Committee, the Workshop Committee, or the Public Relations/Communication Committee.

 

In an ongoing capacity, the Past President may serve as a mentor to newer board members.

 

ALCA Annual Conference
ALGBTICAL Award Winners

ALGBTICAL Community Activity
ALGBTICAL First Anniversary
ALGBTICAL First Reception

 


Secretary Duties

 

The ALGBTICAL Secretary shall keep records (minutes) of all general business meetings of the division and all meetings of the executive board.  The Secretary is expected to generate and distribute reports to all board members regarding the content and topics of discussions from official division meetings.  The secretary shall also serve as historian of the division, and shall maintain the historical records and archives of the division.

 

ALGBTICAL Activities

ALGBTICAL Announcements

ALGBTICAL Meetings
ALGBTICAL By-Laws

ALGBTICAL History

 


Treasurer Duties

 

The ALGBTICAL Treasurer shall represent the general membership in financial, accounting, and budgetary matters. The Treasurer shall advise board members on available funds and generate and distribute relevant reports. The Treasurer shall offer advice regarding expenditures.  The Treasurer shall ensure that the receipt and expenditures of funds are in accordance with the directives of the executive board and the division bylaws as well as in accordance with the policy and procedures of ALCA.

 

ALGBTICAL Activities

ALGBTICAL Announcements

ALGBTICAL Meetings
ALGBTICAL By-Laws

     


Major Committee Duties

 

--Public Relations/Communications Committee shall manage the internal and external communications of the division. The committee is responsible for the dissemination of information to ALGBTICAL members, ALCA members, and the general public.  The committee is also responsible for the promotion and distribution of relevant resources.  The committee is responsible for the management and maintenance of the website, social media, newsletter, listserv, and e-mail correspondence.

 

ALGBTICAL Newsletters

LGBT-Friendly Counselor List

ALGBTICAL Public Relations Policy

ALGBTICAL Website Disclaimer/Policy Statement

 

--Awards/Resolutions Committee shall serve to recognize the accomplishments and achievements of the division within ALCA as well as the accomplishments and achievements of individual members. The committee will oversee the process by which members are nominated for awards.

 

ALGBTICAL Award Winners

 

--Workshop Committee will plan and organize the annual ALGBTICAL Winter/Spring Workshop.  The committee will oversee and coordinate the details and logistics of the ALGBTICAL Workshop, including date selection, site selection, topics and themes, guest speakers, agenda, budget, and publicity.

 

ALGBTICAL Workshops

 


Minor Committee Duties

 

--Nominations/Elections Committee will conduct the nomination process to present a slate of candidates to the general membership for election. Consideration will be given to geographic region as well as diversity in selecting the slate of candidates. The committee will conduct the election of candidates and announce the results.  No member of the committee may be a candidate for an elective office.  The committee will also review and recommend procedures for carrying out the annual election of officers.

 

ALGBTICAL Officers

 

--Strategic Planning Committee will initially develop a three-year plan to obtain the goals of the division.  Each year thereafter, it shall review the plan and make modifications to insure the plan remains current, and is always a three-year projection.  The committee shall monitor the implementation of the plan and report the results to the executive board.

 

--Bylaws/Policy/Procedures committee shall supply the membership with accurate copies of the bylaws and shall propose amendments to them when deemed appropriate.  The chair shall serve as Parliamentarian of the division.  At such time as the executive board establishes policies and procedures for the division, the bylaws committee will annually review to insure accuracy as well as conformity to the bylaws.

 

ALGBTICAL Bylaws

 

--Research Grant Committee shall coordinate the functions related to the Advocacy Award/Scholarship Grant process.

 

ALGBTICAL Advocacy Award

 

--Graduate Student Liaison Committee shall coordinate activities related to the recruitment, involvement and participation of graduate students in university counselor education programs.

 

--Social Planning Committee shall coordinate the planning and organization of small-scale social events and receptions.  Typically this committee  in responsible for handling the details associated with the division's social event at the ALCA state conference.

 

--Art Auction Committee shall coordinate the functions related to the art auction event at the division's Winter/Spring Workshop.

 

--Membership Committee shall promote interest in the division among all eligible persons in this State, and shall be responsible for membership activities of the division.

 

ALGBTICAL Membership

 

--Regional Network Committee shall serve as a means for the membership to gather information and resources regarding LGBT interests and activities in the State.  The goal of this committee shall be to have at least one member from each chapter of ALCA.

 

--Mentorship Committee shall serve in an advisory or consultative capacity, providing orientation and mentoring to upcoming and new officers.

 

--Members-at-Large shall serve in an emeritus, ex-officio, or honorary capacity at the discretion of the executive board.  The duties of at-large members are fluid.  The functions they perform may include advisory, instructional, consultative, or ambassador functions.
 


Organizational Info

 

About ALGBTICAL
Mission of ALGBTICAL

Overview of ALGBTICAL
History of ALGBTICAL
ALGBTICAL Takes a Stand

ALGBTICAL Advocacy Award
ALCA Annual Conference
ALGBTICAL Award Winners

ALGBTICAL Community Activity
ALGBTICAL First Anniversary
ALGBTICAL First Reception

LGBT-Friendly Counselor List

 

Administrative Notes

 

ALGBTICAL Membership

ALGBTICAL Officers

ALGBTICAL Meetings

ALGBTICAL Activities

ALGBTICAL Announcements

ALGBTICAL Workshops

ALGBTICAL Newsletters
ALGBTICAL By-Laws

 

Tools and Resources

 

ALCA Leadership Handbook
ALGBTICAL Tentative Calendar of Events
Alabama Counseling Association
American Counseling Association
Assn of Lesbian Gay Bisexual & Transgender Issues in Counseling

 

Social Media

 

Facebook

Instagram

 

Parliamentary Notes

 

Official Robert's Rules of Order

Robert's Rules of Order Summary
Robert's Rules of Order Frequently Asked Questions
Rules on Line
Robert's Rules Tips

 

 


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ALGBTICAL

Association for Lesbian Gay Bisexual & Transgender Issues in Counseling of Alabama